Questions about Excused Withdrawals, P/NP grading option, drops, and incompletes due to COVID-19? Please see the Faculty FAQ.
All critical dates (add/withdrawal deadlines, refund deadline, census date)
for the Spring 2020 are listed at the top of your attendance roster.
These dates are determined by the state. Please be aware of the dates
and follow the deadlines as they cannot be overridden.
|16 week||Jan 27||May 23||No later than Fri, May 29||No later than Fri, May 29||No later than Fri, May 29||Feb 15|
|1st 8 week||Jan 27||Apr 6*||Fri, Apr 10*||Fri, Apr 10*||Fri, Apr 10*||Refer to your roster's critical dates; Same as the Last Day to Withdraw to Avoid a "W"|
|2nd 8 week||Mar 30||May 23||No later than Fri, May 29||No later than Fri, May 29||No later than Fri, May 29||Refer to your roster's critical dates; Same as the Last Day to Withdraw to Avoid a "W"|
|Other Length Classes||Varied Start Dates||Varied End Dates||Check with Faculty Services||Check with Faculty Services||Check with Faculty Services||Refer to your roster's critical dates; Same as the Last Day to Withdraw to Avoid a "W"|
*Updated due to COVID-19 campus closure on March 16-20, 2020.
Last Day To Drop
For 16 week courses: Saturday, April 25, 2020*
For 1st and 2nd 8-week courses: Please refer to your roster’s critical dates under "Last Date to Drop with a 'W'"
Please drop all students who have stopped attending or have excessive unexcused absences on or prior to the Last Date to Drop with a “W”. You must list the last date the student attended. Please verify your drops by printing your attendance roster. All students remaining in your class must receive a grade (an incomplete grade cannot be issued for failing to drop someone.)
*SPRING 2020 ONLY: Due to this unprecedented time, instructors may drop inactive students until the last class session (May 23). Please note that after April 25, you will not be able to do this via your faculty portal. The only way to drop students after that date will be by e-mailing Faculty Services (Martha Muñoz-Sanchez: email@example.com or Ivane Bui: firstname.lastname@example.org) via your CCCD email address with the following: Student's full name, student's ID number, the course name, and CRN.
Monday, May 11, 2020 For 16 week courses:
For 1st and 2nd 8-week courses: Please check with Faculty Services
If you would like to reinstate a student all paperwork must be submitted to the Enrollment Center or Faculty Services by the Reinstatement Deadline. The reinstatement form requires the student signature as well as your signature.
Important Grade Information
Grades - Due on MyCoast (MyOCC) by Friday, May 29th
It is imperative that every instructor meet the deadline for grade submission. Grades for 16 and 2nd 8 week courses cannot be posted, transcripts cannot be produced, and prerequisites cannot be cleared for Summer courses which begins June 8, 2020, until all grades and positive attendance hours are submitted. (Due to the campus closure, the deadline to submit grades for the 1st 8 week courses has been extended to Friday, April 10th.)
Positive Attendance Hours - Due Friday, May 29th
Grades cannot be posted until all positive attendance hours are entered. Hours must be entered for each student listed. If a student dropped; you must submit the hours they did attend. If they did not attend enter 00.0. A number must be listed to every student on your roster. Without these hours we will not receive state aid to support your educational program. (Due to the campus closure, the deadline to submit positive attendance hours for the 1st 8 week courses has been extended to Friday, April 10th.)
Last Date of Attendance Required for "I", "F", "NP" OR "W" grade
Due to Federal Financial Aid rules we must verify the date of last attendance for all students who earn an "I", "F", "NP" or all "W"'s. When you submit a grade "I", "F","NP" or if the student has a Withdrawal, you will be prompted to enter the last date of attendance from your records. Please note – the date that a student withdrew may not be the same as the Last attendance date of the student.
Incomplete Grade Forms - Due Friday, May 29th
An incomplete "I" grade can be assigned due to extenuating circumstances only (per CA State Ed Code). In order to assign an incomplete, submit written documentation (per CA State Ed Code) along with the Incomplete Form to Faculty Services by the end of the term. During the campus closure, the form can be signed electronically and emailed to Martha Munoz-Sanchez or Ivane Bui (e-mail addresses are listed below). Please note that in order to verify authenticity, theIncomplete Form must be received from your CCCD e-mail address. (Due to the campus closure, the deadline to submit Incomplete Forms for the 1st 8 week courses has been extended to Friday, April 10th.)
Note: Forms must be signed by the student and faculty member, however, if the student is unavailable to sign the form due to extenuating circumstances, the faculty member may sign on behalf of the student, stating the student has been informed of the incomplete grade and the requirements necessary to complete the course. Failing to drop a student is not an extenuating circumstance.
Attendance Rosters - Due Friday, May 29th
Attendance rosters may be submitted via e-mail (as a clear PDF document) or USPS mail to Faculty Services. It is recommended that you turn in your attendance rosters. If you elect not to submit our attendance rosters, CA State Ed Code requires that you keep them for 3 years for auditing purposes. If you choose to keep the attendance rosters yourself, please be prepared to provide them upon request. (Due to the campus closure, the deadline to submit attendance rosters for the 1st 8 week courses has been extended to Friday, April 10th.)
REMINDER: For more Spring 2020 important information please see your Pete's Points for Professors.
Summer 2020 Term Dates: June 8 - August 14, 2020
For assistance, please contact:
Martha Muñoz-Sanchez Ivane Bui
(714) 432-0202 Ext. 26374 (714) 432-0202 Ext. 26375
Faculty Services is located in:
Enrollment Center, 1st Floor, Watson Hall*
For the safety and well-being of our community, the Enrollment Center is temporarily closed until further notice. During this time, we are still available to assist faculty, however, the best way to reach us is via email.