Project Funding Directions

For each purchase, you must include:

• An itemized receipt showing what was purchased

• Proof of payment (card, cash, or digital confirmation) ON the receipt

• Photos or PDFs are fine

Step 1: Prepare Your Receipts

• Keep printed receipts, take clear photos and download digital receipts

• Provide printed copies of all receipts, organized together

• Only include receipts for items you want reimbursed

EXAMPLE:

Step 2: Complete the OCC Check Request Form

Fill out the Check Request form using these guidelines:

• Check Ancillary

• Check Issue a Check or ACH Payment

  • (ACH is direct deposit and requires a one-time ACH form)

• Enter the total amount of all receipts

• Briefly list what you are being reimbursed for
  (example: materials, event ticket, parking, meal)

• Add the date you complete the form

• Do not fill out the Account fields

• Select Hold (pick up on campus) or Mail To

• Do not sign the Requestor line

EXAMPLE:

Step 3: Get Approval

• Bring the completed Check Request Form and receipts to your faculty advisor for approval and signature

Step 4: Submit for Processing

• Bring the signed form and receipt copies to the VPA desk on the 3rd floor of the Art Center

• Staff will assist with processing your reimbursement

Important Notes

• Reimbursement is limited to your approved amount

• If you spend less, you will be reimbursed for the lower total

• If you spend more, reimbursement is capped at the approved amount

• Submit materials soon after your project or event to avoid delays

Questions?

If you are unsure whether an expense qualifies, contact your faculty advisor before submitting.